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SPECIAL VENUES CORNER

//SPECIAL VENUES CORNER

Exhibitors in the SPECIAL VENUES CORNER

 EXHIBITORABOUT THE COMPANYLOCATION
Relaxation corner at Conventa – By Time Out EventsThis year, again, Time Out Events invite you to their Relaxation corner on the Conventa exhibition floor, where you can experience short Access Bars sessions. Access bars are a stress-release, quite-your-mind manual treatment (and so much more) that you can include as part of your corporate events or add it as a new top-level service at your hotel or spa.

At Time Out Events we believe in playfulness, connection with others and personal responsibly for taking care of one's health and well-being as shortcuts to a stress-free, creative and fulfilled life, personally and in business. Through organizing playful and experiential team building and incentive programs for business teams we bring them back this feeling of life's adventures to boost engagement, cooperation, better team spirit, more motivation among employees and in the end better results for the company.
www.timeoutevents.si
Ruska dača d.o.o.Russian Dacha on the outskirts of Ljubljana is a beautifully restored suburban villa from the beginning of the 20th century and a protected heritage. Due to its architectural peculiarity, the villa is an unusual, but due to its interior and furnishings, probably the most authentic preserved symbol of Slovenian bourgeois life before the first world war. The villa is opened for sightseeing, offers culinary delights and is available to rent for various events and occasions. The offer also features a limousine Rolls Royce Phantom VI, originally made for princess Alexandra of Kent in 1971, which was meticulously restored to its former glory. Russian dacha is also developing its own boutique culinary line, starting with caviar and champagne, which are both first in their category to carry a Slovenian brand.Škrjančevo 1
1235, Radomlje
Slovenia
www.ruska-daca.si
ssd-adventures-conventa-special-venuesSSD ADVENTURES d.o.o.Paddle, discover places & indulge all your senses. Our SUP holiday tours are created for those who love SUP. No doubt about that. But they are much more than just SUP. They are also about discovering some of the prettiest countries in Europe – their pure nature and breath-taking landscapes, historical sights and cultural heritage. “Love goes through the stomach,” we say in Slovenia, therefore we consider it a must to explore each country also from the gourmet aspect. As we travel through different regions we indulge in local culinary specialties, with home-grown foods and world-renowned wines on our daily menu. On our tours, we also relax in comfortable boutique hotels and enjoy the company of SUP lovers from all over the world. This is our version of SUP holidays. Welcome SUP lovers, restless explorers and bon-vivants!Tbilisijska ulica 34
1000, Ljubljana
Slovenia

sup-slovenia-discovery.com
conventa-crossover-axe-throwingAxe Throwing Europe Sekiromet®
AXE THROWING EUROPE #SEKIROMET®

You think bowling is for pussies? Try AXE THROWING and have fun like a lumberjack! Dust off your plaid flannel shirt and come throw axes (yes, that’s right!) in an upbeat atmosphere filled with good music and good times for everyone. Our coaches will teach you to properly and safely throw an axe and then lead you in different games for 90 minutes. You won’t believe the thrill of hitting the bull’s-eye!
Kajuhova 35
1000, Ljubljana
Slovenia

axe-throwing.si
enigmarium-escape-room-conventaEnigmarium®Welcome to Enigmarium® extraordinary experiences - where you play the main role! Escape the ordinary and forget about every day – turn yourself into a hero! (and frame your moment of fame!)
Get ready for an incredibly fun and one of a kind test fo a group od 2- 5 players: to escape from a locked room in 1 hour! An unforgettable adventure in 6 different, immersive and entertaining escape rooms awaits you in the first and the most popular Escape room Enigmarium® in the city center.
Rather play outside? "Unlock Ljubljana" in an outdoor escape adventure game in the city centre and learn about the Ljubljana's hidden secrets. And if you don't like solving puzzles – try Enigmarium's latest escape/sensoric theater game: SENSPERIENCE®. Close your eyes and feel, smell, touch and interact with the world around you in the most immersive game you can imagine.
Gather your team and book now! Fun 100% guaranteed.
Parmova 51
1000, Ljubljana
Slovenia
escape-room.si

Special Venues package

Application until 21 December 2019

Price: EUR 850

Package includes:

  • exhibition space of 4m2
  • content marketing in the Conventa Experiences section (www.conventa.si and www.kongres-magazine.eu)
  • a description of the special venue in the Conventa catalogue
  • contact with exhibitors and invited guests
  • the presence of two representatives of the company throughout the duration of Conventa (also includes attendance at social events; 2 lunches, 2 evening receptions and Conventa after party).

Application from 22 December 2019

Price: EUR 1.060

Package includes:

  • exhibition space of 4m2
  • content marketing in the Conventa Experiences section (www.conventa.si and www.kongres-magazine.eu)
  • a description of the special venue in the Conventa catalogue
  • contact with exhibitors and invited guests
  • the presence of two representatives of the company throughout the duration of Conventa (also includes attendance at social events; 2 lunches, 2 evening receptions and Conventa after party).

Inspire meeting planners and exhibitors at Conventa with your special venue

Conventa is carefully organized boutique event, which draws inspiration from everything that exceeds the established guidelines and pushes the boundaries in the organization of events and business meetings. Conventa therefore goes beyond borders of a common trade show and has become a central meeting point for event organizers from the region and beyond.

Finding a special and unique venue is often the goal of domestic and foreign event organizers. If you want to expose your venue in front of the target audience, we present you the essential benefits of participating at the Conventa:

1. We shorten your way to the key stakeholders of the meetings industry, as all the most important regional providers are gathered in one place.

2. We provide the possibility of personal contact with more than 250 foreign and domestic event organizers.

3. We provide the best position, as your showroom will be located in the lobby of the main hall between the registration desk and the Conventa cafe, which is considered the most visited part of Conventa.

4. As exhibitors you will receive extensive promotion in the Conventa catalogue and on the Conventa website, which is visited monthly by at least 6,000 event organizers.

Terms and Conditions

1. Definitions

In these regulations the term “Exhibitor” includes all employees, servants and agents of any company, partnership, firm or individual to whom space has been allocated for the purpose of exhibiting at Conventa. The term »Exhibition« shall mean Conventa, New Europe Exhibition for Meetings, Events & Incentive Travel, held from 22 to 23 January 2020 at GR – Ljubljana Exhibition and Convention Centre, Ljubljana, Slovenia. The term »Exhibition venue« shall mean GR – Ljubljana Exhibition and Convention Centre, Ljubljana, Slovenia. The term »Organiser« shall mean Slovenia Convention Bureau, its employees or agents. The term »Technical organiser« shall mean Toleranca marketing, its employees or agents.

2. Registration fee

By submitting the application form the Exhibitor accepts the offer. The registration fees, which are valid for the Exhibition, are stated on the website www.conventa.si. For the Exhibitor, the application form is legally binding and irrevocable. The registration fee must be paid in full to participate.

The Organisers reserve the exclusive right to decide upon admitting the offers, i.e. application forms. The Organisers are not obliged to consider application forms received after due date.

3. Special venues package

Conventa’s SPECIAL VENUES CORNER gathers providers of information technologies and systems, technical equipment, congress and promotional materials and marketing and event production to exhibit their offer to the participants of the Exhibition.

Registration fee of the Meetings services spot includes:
• Exhibition stand with a unified exhibitors name board
• Two representatives per exhibitor
• Inclusion in the Conventa show catalogue (1/4 page entry)
• Entry on the international Conventa website www.Conventa.si
• Catering throughout the event
• Two tickets to Welcome reception on 21 January 2020
• Two tickets to Conventa Networking dinner on 22 January 2020
• Two tickets to After party on 22 January 2020
• Free wifi access at the venue
• Entrance to Conventa educational events

4. Payment conditions

The Exhibitor undertakes to pay the registration fee of the exhibition package as selected in the application form. Exhibition packages are valid only if the full payment is received by the Organisers on stated dates.

Payment shall be made in 8 days after the registration. Organizer shall provide the pro-forma invoice. Any registration package not fully paid by January 5, 2020, will be subject to cancellation and reassignment without notice.

Payment of the pro forma invoice is the condition for the participation in the Exhibition. The Organisers undertake to issue an invoice in pursuance with positive legislation to the Exhibitor. All payments must be in EUR.

In case the payment term is exceeded, the Organisers may charge the legal penalty interests. The Exhibitor can object to the invoice only in written form and within 8 days after its receipt.

5. Cancellation policy

Exhibitors who can prove that they are unable to take part in the event, can ask for the contract to be annulled by giving the Organiser notice in writing.

If the Organisers receive notice of cancellation up to 6 weeks prior to the show, the Exhibitor shall be obligated and agrees to pay a cancellation charge of 50 % of the total registration fee. If notice of cancellation is received less than 6 weeks prior to the show, 100 % of the total registration fee remains due. In the case of 100 % payment having already been processed, the full amount will be retained.

The Organisers shall apply the same penalties and conditions, in case of reduction of the exhibiting area, due to a specific request of the Exhibitor.

In the event of cancellation, the Organisers have the right to use the space for its own convenience, including selling the space to another exhibitor, without rebate or allowance to the cancelled Exhibitor. The Organisers assume no responsibility for having included the name or description of the cancelled Exhibitor in programs, show catalogue, website, publicity or other material.

6. Exhibition space

The Exhibitor shall arrange the displays to use only the exhibition space area under Contract, and in such a manner as to recognize the rights of other exhibitors and visitors. Distribution of pamphlets, brochures or other promotional material is limited to the exhibition space. The Exhibitor shall limit the activities to his exhibition space.

The exhibition stand is put at the Exhibitor’s disposal with standard fittings with the aim of ensuring uniformity. The Exhibitor shall not make changes such as opening partitions or displaying products outside the allocated space. Any plans for personalizing stands must be approved by the Technical organiser by January 5, 2020.

7. Conduct of exhibitors

The Exhibitor shall ensure that his stand is open to view and staffed by competent representatives during exhibition hours. A delegate unable to attend may be represented by another executive of his company, only if accepted beforehand by the Organiser.

In the event of any Exhibitor failing to open his stand or uncover his exhibits, the Organisers may do so or may arrange for the stand and exhibits to be removed and the Exhibitor shall be liable for any charges that may be incurred. The Organisers will not be liable for any losses, including consequential losses, sustained by the Exhibitor as a result of this action.

The Exhibitor shall conduct his business only from his own stand and shall refrain from activities that will affect attendance of show attendees during exhibition hours. The Exhibitor can carry out commercial business at the stand for its own company and for companies he represents using promotional and advertising tools which are relevant to the products for which the exhibitor has been admitted.

The Exhibitor is not allowed to lease his exhibition or advertising space or their parts to any third parties. In case of violation, the Organisers reserve the right to charge the Exhibitor additional 100 % of the price of the granted exhibition and advertising space, respectively.

All efforts to advertise, promote sales and operate exhibits must be conducted so as not to cause annoyance or inconvenience to other Exhibitors and visitors.

8. Allocation of the exhibition spaces

The allocation of the exhibition spaces is decided by the Organisers. In this decision, they take into account the general interest of the Exhibition as well as the country and nature of work of the Exhibitor.

The Organiser reserves the right to change the position of the stand, even if already assigned, or to vary the dimensions when necessary for technical and/or organizational reasons.

9. Liability

Whilst the Organizers shall endeavour to protect exhibition property whilst on display at the Exhibition, it must be clearly understood that the Organizers and the Exhibition venue cannot accept liability for any loss, damage, destruction or theft sustained or occasioned from any cause whatsoever.

The Exhibitor and their contractors, respectively, shall be held responsible for any damage or injury caused to the Organisers and/ or third party at the exhibition space or on the exhibition grounds by them or their staff.

In the event of it being necessary for any reason whatsoever for the Exhibition to be abandoned, postponed or altered in any way in whole or in part, or if the Organizer finds it necessary to change the date of the Exhibition, the Organizer shall not be liable for any loss which the Exhibitor or exhibition contractors may incur owing to the intervention of any authority which prevents or restricts the use of the Premises or any part thereof in any manner whatsoever.

10. Privacy policy

According to the Slovenian law (ZVOP-1-UPB1), the organiser shall maintain and use personal information in observance of the personal data treatment regulations. The Organisers collect personal information (name, company title, business email address, work phone number, fax number, home page etc.) voluntarily submitted through the website or application form.

The Organisers may use personal data in the scope of the Conventa trade show, among others for publishing the Exhibitor’s details on the Exhibition website, in the Conventa catalogue and at the trade show, in each case whether in print, electronically or in any other media. Moreover the data may be used to provide information and send promotional and marketing materials as regards the work of the Organisers.

The Organisers render some of its services in respect of the Exhibition together with select partners. The data may be passed to related parties so as to perform functions on our behalf. Further use or disclosure of the information by them for other purposes is forbidden.

If you have any questions or concerns about your data or your request to opt-out of communications from the Organisers or its third party partners, please contact us at natalija@conventa.info.

11. General conditions

The Organizers are responsible for the control of the Exhibition area. The Exhibitor is responsible for the control and supervision of his own stand. The Exhibitor must comply in all aspects with the requirement of every appropriate authority and with the Terms and Conditions by which the Organizers may occupy the Exhibition venue.

All matters and questions not covered by these Terms and Conditions are subject to the decision of the Organisers. Foregoing Terms and Conditions may be amended or added by the Organisers at their discretion. The Exhibitor agrees to abide by any and all amendments and changes by the Organisers as well as rules and regulations set out in the Technical guidelines.

12. Jurisdiction

The Organisers and the Exhibitor will settle all eventual disputes in an amicable way. In case a dispute cannot be settled in this way, the Organiser and Exhibitor agree to confer jurisdiction to the competent court in Ljubljana.